Showing posts with label Wedding Planner. Show all posts
Showing posts with label Wedding Planner. Show all posts

Thursday, November 7, 2013

Planning Weddings from Out-Of-Town

Couples today are constantly on the move! Sometimes that means the newly engaged end up planning out-of-state weddings. Though planning from afar may present some added challenges,  there are steps a bride can take to ensure that the planning goes smoothly. 

Get Planning!
Wedding planning does not have to be stressful. But nothing contributes more to a stressful planning process than a shortage of time, especially when planning from out-of-town. Ideally, leave yourself eight months to a year to plan. Start with numbers. Talk about budget and the size of the guest list with your fiancé. With the numbers out of the way, you can then jump right into finding the perfect venue.

Book a Pro!
Booking a wedding planner in the city where you are getting married can help alleviate some pressure. A wedding planner will already be an expert on venues and vendors in the area and will drastically cut down on your time spent researching options. The wedding planner can do the initial research for you, allowing you to simply make the final decisions.

Utilize Technology!
We live in the era of technology, which makes wedding planning from out-of-town so much easier. You can view pictures of venues online, see examples of the past work of vendors, read reviews of vendors, and even listen to audio samples of bands. When you find a few companies you’re interested in, you can e-mail them for more info, participate in consultations by phone or Skype, and share your ideas with them on Pinterest.

Enlist the Locals!
Contact family or friends that live in the area where you’ll be hosting the wedding. Ask them to be scouts for you, attending meetings on your behalf. Having someone at the appointments whose opinion you value (and who can take pictures for you) can be particularly helpful when scoping out potential venues.

Wedding planning from afar may have its extra challenges, but if love can surpass distance, surely the wedding planning can as well!  Happy Planning!


*Natalie Gudel contributed to this article.


Wednesday, September 4, 2013

10 Things You'll Wish You Did at Your Wedding

Wedding planning requires attention to a lot of details. It’s nearly impossible to remember every little thing. So here are ten things brides often wish they had done at their weddings, so you won’t forget them at yours!

I wish I had...

hired a wedding planner 

Ok, ok, I may be biased! But every year polls show that one of the top things brides wish they would have done differently was hired a wedding planner instead of trying to do everything on their own. When you first get engaged, the excitement is high, and all you want to do is plan, plan, plan. However, after a few months or even weeks of planning, it’s common to feel overwhelmed trying to balance wedding planning with your job and daily responsibilities.

Wedding blogs and sites like Pinterest provide tons of great ideas, but there is a lot more that goes into wedding planning than pretty flowers and dresses. That’s where a wedding planner comes in! A wedding planner can take your ideas and vision and put them into action by finding the right vendors, managing your budget, and preparing for the logistics. On the big day, the last thing a bride wants to do is answer vendor questions or setup escort cards. A wedding planner will be behind-the-scenes, ensuring everything is set up properly, managing the timeline, and running the show. With the wedding in the hands of a professional, brides can relax and enjoy their special day.

personalized my wedding 

The purpose of a wedding is to celebrate the union of the bride and groom. However, in the hustle and bustle of wedding planning, sometimes that focus is forgotten. Keep that purpose in mind with personalized details that showcase the bride and groom’s interests and personalities. It’s as easy as serving a specialty beverage or the couple’s favorite foods. You can even get creative with table numbers featuring photos of you and your hubby at each age! Personalizing a wedding allows guests to get to know the couple better and makes the wedding stand out!

From bridalguide.com

took more photos and videos 

Adding up wedding expenses can be a fearsome task. There are always ways to reign in the costs, but a common regret among brides is cutting back on wedding photography and videography. Your wedding day comes and goes so quickly. Photographers and videographers serve as the eyes and ears of the day and will often show you bits and pieces of the day that you never even saw yourself. Wedding photos can make for beautiful décor for your home, and watching your wedding video on your anniversaries is a lovely annual tradition.

From wish-upon-a-wedding.com

appreciated my wedding party

Often, the first time the wedding party meets each other is the day of or day before the wedding, making for some awkward interactions. Instead of dealing with uncomfortable moments on your wedding weekend, introduce the wedding party to each other in advance! A casual lunch or bowling night is a fun way for the wedding party to relax and get to know each other.

You can also show your appreciation to your wedding party by recognizing each member. The reception introductions and bridal party gifts are traditional ways to acknowledge them, but you could also display pictures during the cocktail hour of each member of the wedding party with a description of how you met and a funny or meaningful memory of that person.

made it last 

Enjoy your wedding weekend to fullest. You don't have to leave for your honeymoon right away. Plan your honeymoon departure for a couple of days after the wedding, so that you can attend a wedding brunch with friends and family the day after and continue to celebrate.

Every couple wants those feelings from their wedding day to last long after the day has passed. A great idea is to place love letters into a box along with a bottle of wine, and nail it shut at the wedding. When you and your hubby have your first disagreement, open it up, pour the wine, read the love letters, and remember what it's all about!

From the plungeproject.com
Another fun idea is to provide each reception table with note cards to write notes for you to open on different anniversaries! All of the notes from table three will be opened on your third anniversary. As you read the notes years later, you’ll remember all of the love from your wedding day!

From media-cache-ec0.pinimg.com

had a unique guestbook 

Guestbooks are a great way to remember everyone who helped celebrate your special day. But who ever said a guestbook has to be an actual book?! Get creative with your guestbook! Make it something you will see every day rather than just a book that will collect dust on a shelf! Have guests sign a wooden initial of your last name. After the wedding you can have it hanging on a wall in your home to display! Or, have guests take pictures of themselves and sign the pictures. Put the photos in an album or frame, and every time you see the pictures it will put a smile on your face!

From girlywedding.com
From girlywedding.com















gotten creative with my "something blue"

The “something blue” tradition has been going on for as long as anyone can remember. But “something blue” means it can be anything blue! Think outside the box for this tradition and try something different.

The date sewn in blue in the wedding dress lining.

From girlywedding.com
Your bridal party signatures and well-wishes on the soles of your shoes in blue!

From girlywedding.com

kept my guests entertained 

You don’t have to limit your wedding entertainment to dinner and dancing. Provide your guests with fun activities to keep them entertained throughout the night. Print a Mad Libs story about the bride and groom on the back of your menu cards for guests to fill in the blanks. Or, let them build their own ice cream sundaes as a late night snack.

From weddingbee.com

had a "first look"

A First Look allows you to have a personal moment alone with your future husband before the ceremony. Seeing each other for the first time can be really emotional. If that moment happens while you’re walking down the aisle, you’re limited in your interaction with each other, as your guests are watching and the formalities of the ceremony have begun. At a First Look, you and your hubby-to-be can have spontaneous reactions, touch, and hug, without any pressure, which makes for poignant photos.



Also, doing a First Look and then taking your bridal party and family pictures before the ceremony means you can attend your cocktail hour after the ceremony and spend more time with friends and family.

relaxed!

The number one thing brides regret after their wedding day is not taking a moment to take a deep breath and relax. Before they know it, the day is over and they can hardly remember what happened! One of my favorite customs geared towards helping the newlyweds relax is the yichud from Jewish tradition. After the ceremony, the bride and groom go into a secluded place for 10 to 15 minutes. This short time allows the couple to escape, savor the moment, and enjoy each other for a few minutes before joining their guests for the reception. Whether you borrow this tradition or find your own way to relax, make sure to soak up this special day!

*Sarah Madonia contributed to this article.

Wednesday, December 22, 2010

Why I Love Bridezillas

Bridezillas have gotten a bad rap from the media.  If you've every watched the television show called Bridezillas, you've seen loud, demanding brides-to-be snapping at friends and family.  But to me, a bridezilla is simply a woman who knows what she wants and makes it known.  As a wedding planner, I love "bridezillas!" 

The most difficult bride to work with is not the bridezilla but rather the bride that doesn't communicate.  For a wedding planner (or really any wedding vendor), communication with the bride and groom is key.  Our goal is to create the wedding that YOU want, not what we envision or what is "traditional."  So, we have to know your likes and dislikes.  A bridezilla will tell you from the get go.

If, for example, we know that you hate chair covers with bows, we can be sure that the chair covers are wrapped with decorative knots instead.  A bridezilla will say ahead of time (possibly multiple times), "Be sure to check that all of the chair covers are tied with knots instead of bows," and we will tell the chair rental company and put that on our checklist of things to do on wedding day.   A non-communicative bride won't say anything ahead of time but may complain after-the-fact that all of the chair covers had bows.  At the end of the day, the bridezilla was happy and the non-communicative bride was not. So follow the lead of the bridezilla and tell your vendors your likes and your pet peeves.

Bridezillas want their day to go perfectly, so they actually tend to be quite organized and detail-oriented.  I love this about bridezillas because they respond to my questions and meet my deadlines. If I e-mail a bride that I need their final approval on the wedding timeline by a certain date, I really do need a response by that date so that other vendors don't start calling me asking where the schedule is.  A bridezilla will respond on time, if not early.  But getting the response from the non-communicative bride takes a lot more prodding.  And trust me, we hate having to nag as much as brides hate being nagged.
 
One of the wedding planner's many jobs on wedding day is to handle all of the questions and issues that arise from other vendors so that the bride can relax and enjoy the day.  To do that, we have to know every detail about your wedding.  Bridezillas keep their vendors up-to-date with the latest information about their wedding.  They may even go overboard, sending weekly lists or charts.  A non-communicative bride, on the other hand, tells one vendor one thing at some point and the wedding planner another thing at some point, leaving the two of them wondering on wedding day who has the more up-to-date instructions.  In my book, the bridezilla's overly detailed, weekly e-mails beat the non-communicative bride's contradictory, out-of-date instructions any day!

In short, I love bridezillas because they communicate.  They tell me what they want, so I can make sure they do get what they want.  They keep me up-to-date, so I know every detail and can be prepared for their wedding day.  So, I say, let your inner bridezilla out! Communicate with your vendors (especially your wedding planner) so they can create the wedding that you envision.  Just keep the yelling to a minimum! ;)

Wednesday, June 16, 2010

What's a DOC?

Since I'm a wedding planner, you may be surprised to hear that I think you should plan your own wedding!  Planning your wedding is part of the engagement experience.  A wedding planner can certainly be a big help but is not necessary.  I believe the bride should be involved and enjoy the planning process.  However, no bride should go without a DOC -- a Day Of Coordinator.

A DOC is a wedding coordinator that you hire to manage the event on wedding day.  She is the go-to gal for all of the vendors and the bridal party so that the bride and groom are not bombarded with questions or problems that arise.

A DOC will usually start working with a couple a few months before the wedding.   She will go over the details of the wedding with you, discuss the layout of the venue, help create a timeline for wedding day, and confirm with all of your vendors the week of the wedding.  The DOC will also typically direct the wedding rehearsal so that everyone knows what to expect on wedding day.

While its tempting to have a friend or family member serve as a makeshift DOC, just keep in mind that the person you choose may not be able to fully enjoy the wedding as a guest.  Plus, the friend or family member may not know how to handle the issues that arise.

There is a lot for a DOC to do on wedding day!  A good DOC will know all of the details for your wedding so she can answer questions from vendors and the bridal party.  She will help the bride and bridesmaids get dressed, will setup any ceremony items or reception items to be used at the appropriate time (e.g. programs, wine, unity candles, guestbook, favors, etc.), and will hand out vendor payments.  One of her main jobs is to manage the timeline of the day and keep everything running on schedule.  The DOC will cue when it's time to start the ceremony, when it's time for the first dance, cake cutting, bouquet toss, etc.  And of course, the DOC is there to handle any emergencies.  At the end of the festivities, the DOC will help pack up what needs to make it home with the bride, such as the guestbook, gifts, top tier of the cake, etc. 

As an example of how a DOC comes in handy, I had a bride whose wedding was at a fancy hotel.  The hotel's site coordinator had not yet arrived, and the hotel staff was left to set up the ceremony site based on a written work order (a situation that is very common with hotel weddings).  But the work order was wrong!  As a result, the setup was wrong and the staff had a lot of questions about what to do.  As the DOC, I was able to step in to get the setup back on track.

Your venue may tout that they offer the services of a coordinator that can act as your DOC.  Be sure to ask lots of questions about the role of the venue's coordinator.  What time does the coordinator arrive at the venue on wedding day?  What types of tasks does she handle?  Is she on hand for the bride and groom before, during, and after the wedding?  Sometimes the venue's so-called DOC is actually the site's catering manager or event manager.  If that's the case, she may be back in the kitchen dealing with her own staff and may not be on hand for your needs.  Asking lots of questions in advance will help you determine whether to consider hiring an independent DOC as well. 


On wedding day, I deal with the smallest of requests:  finding an extension cord so the hairstylist can plug in the curling iron, providing safety pins, fetching water for a parched bride, adjusting the room temperature.  A DOC will be on hand, ready for anything that comes up.  Let a DOC sweat the small stuff so that you can relax and enjoy your big day!